Office Manager - (Fresno) in Fresno, California For Sale

Office Manager Job Description Summary of Responsibilities: Our firm will work with you to achieve a work life balance that results in your personal and professional success. You will have unlimited opportunity to succeed and grow within our firm at your own pace. The camaraderie within our staff encourages teamwork, passion, and a dedication to excellence. We are dedicated to keeping our firm on the cutting edge of technology by employing a full-time IT Administrator to keep abreast of new and exciting developments. All of this together with your personal commitment and professional drive will create a strong opportunity for success for all members of the firm. The Office Manager is responsible for the overall management of the administrative team and office systems. The Office Manager also assists the Director of Administration & Operations with various tasks in the areas of administration, human resource management, training, finance and scheduling. Job Requirements ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. ADMINISTRATION Manages workload control to regulate and maintain a balanced workload for administrative team with minimum of overtime. Standardizes firm processes and recommendation of process revisions. Implements new processes, as necessary. Maintains master client data base in the Practice Management software. Manages and controls the purchase of supplies so that so that adequate inventory is maintained in all areas. Supervises the research and recommendations relating to the purchase of necessary office and computer equipment including: photocopiers, telephone systems, computers, scanners, printers and software. Arranges for regular office equipment maintenance and negotiate appropriate service contracts. Maintains an efficient digital filing system for client and administrative files. Maintains efficient income and outgoing mail procedures. Holds periodic administrative team meetings, keeping administrative team informed of any management decisions relating to them. Encourages and promotes team effort on the part of the entire administrative group by soliciting their input and enlisting their support relating to the efficient operation of the office. Maintains all firm insurance records. Provide directors with cost and coverage comparisons as needed. Recommend appropriate revisions, additions or deletions to coverage. HUMAN RESOURCES Assists the DOAO with human resources activities for the firm, including hiring and recruiting activities. Coordinate all recruiting for administrative staff including interviewing, maintaining accurate recruiting records and maintaining relationships with recruiting vendors. Works with others to provide new employee orientation. This includes office tour, introductions, review firm policies and procedures and enrollment and explanation of firm benefits. Supervises the firm s mentoring program and regularly monitors the program for effectiveness. Supervises the maintenance of personnel files. Keeps information current on each employee s personal data, status of PTO accrued and taken, performance evaluations, professional development and participation in benefit programs. Annually, is involved in all administrative performance review sessions. Assists the DOAO in updates to the personnel handbook in accordance with applicable employment laws and guidelines. Manages the administration of employee benefits programs. Recommends revisions to maintain a competitive compensation and benefits package. Manages the administration of the firm 401k pension plan and Flexible Benefit Plan. Responsible for determining the number of administrative team members needed to efficien
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